Use cases

Event RSVPs confirmed by phone, guest list updated live

For launches, open days, weddings and conferences: the agent calls or answers guests, confirms attendance and dietary needs, and keeps the list current.

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The problem

Invitations go out, half the replies never arrive, and the week before the event someone spends two days on the phone confirming numbers for the caterer.

Guests who call with questions about timing, parking or dress code reach a busy organiser or nobody at all.

How the agent handles it

1
Give the agent the guest list and the event details. It calls guests who have not replied, or answers the RSVP line you print on the invitation.
2
It confirms attendance, number of guests, dietary requirements and accessibility needs, and answers logistics questions.
3
The guest list updates in your sheet or event tool as each call ends, with a running headcount.
4
Reminder calls or messages the day before reduce no-shows; last-minute changes are captured the same way.

Example call

Agent
Good evening, this is the events team for the Entlaqa Growth Summit on the 24th, calling for Ms. Reem Haddad. Are you able to join us?
Caller
Yes, I'll be there, and I'd like to bring a colleague.
Agent
Wonderful, that's two guests. Any dietary requirements for either of you?
Caller
One vegetarian, please.
Agent
Noted. Doors open at 8:30 am at the Conrad, with valet parking at the main entrance. We'll send the details to this number. See you on the 24th.

What you get

Accurate headcounts days before the event, not hours
Dietary and accessibility needs captured for every confirmed guest
Guests' questions answered without interrupting the organiser
A live guest list your caterer and venue can trust

Tools this use case connects to

Google SheetsVerifiedSpreadsheets & databasesGoogle Sheets is a cloud-based spreadsheet tool enabling real-time collaboration, data analysis, and integration with…EventbriteCalendars & bookingEventbrite enables organizers to plan, promote, and manage events, selling tickets and providing attendee tools for…Google CalendarVerifiedCalendars & bookingGoogle Calendar is a time management tool providing scheduling features, event reminders, and integration with email…HumanitixCalendars & bookingHumanitix is a not-for-profit ticketing platform that donates 100% of its profits to charity.WhatsAppMessaging & team chatEnables interaction with customers through the WhatsApp Business API for messaging and automation. Only supports…

1,500+ tools

Industries

What it costs

This use case fits the Starter plan at $49/month, with 150 minutes and 1 phone number included included. Beyond that, calls cost $0.25/min for standard voices. No contracts. Integrations are included from the Growth plan.

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Can guests RSVP by calling in as well?

Yes. Put the AgentCalls number on the invitation; the agent recognises the guest by phone number or name and records the reply.

Which event tools connect?

Eventbrite and Humanitix through the catalogue, Google Sheets and Calendar directly, and 1,500+ other tools.

Does it handle Arabic and English guest lists?

Yes. The agent greets in the guest's expected language and switches if needed.